MARYANNE ARCA, PMI-SP

757.701.4680 | maryanne.arca@gmail.com|

Over a decade of success developing highly complex master schedules for projects immense in scope and that support multimillion

dollar technology infrastructure and networking endeavors. Integrated concurrent plans cross-functionally utilizing

sophisticated technology tools, Gantt, PERT, milestone charts, and other best practices project management techniques.

Strong ability to manage relationships – effectively bridging the communications gap between customers and technical leads –

while remaining steadfast and until project goals are achieved.

TECHNICAL EXPERTISE

Project Management & Scheduling: Microsoft Project, Microsoft Visio, Primavera P6, IBM Rational (ClearQuest,

ClearCase, & RequisitePro), Microsoft Office (Word, Excel, PowerPoint), SharePoint, EPM Live, WebEx, Jing, Snagit,

Spitfire Construction Management, PeopleSoft, Adobe Photoshop

PROFESSIONAL EXPERIENCE

Orica – Mining

Proje c t Planner

November 2010 – September 2014

• Developed, administered, and controlled the Integrated Master Schedule (IMS) in Microsoft Project for Next Generation

manufacturing and blasting technology projects (12 subprojects, $50m) and new commercialization projects.

• Functioned in a dynamic organization, which included communicating within a virtual team environment with teams in

the US, Canada, Australia, Germany, and Mexico. Facilitated and lead status meetings using web-sharing technology.

• Coordinated with major suppliers and partners to collect and deliver schedule information and integrated with the IMS.

• Developed the network/integrated workflow of schedule activities to ensure accurate, appropriate, and effective use of

technical data, which included WBS definition, structure, and documentation. Interfaced with team leads for developing

logic, durations and constraints.

• Supported various project activities, which included overseeing the allocation of resources. Maintained and controlled

program schedule baselines and change control.

• Identified and resolved critical path and network logic conflicts. Interfaced with team leads for updating progress and

forecasting remaining work. Identified schedule performance variances to facilitate focus, intervention, and mitigation in

critical areas. Assisted in preparation of weekly and monthly schedule and project reviews and generated reports. Created

what-if scenarios.

• Assisted in identifying, assessing, documenting, and managing risks and opportunities and in developing risk mitigation

and opportunity capture plans.

• Contributed to the development and implementation of the Technology Program Office’s Master Scheduling policies,

procedures, and standards related to schedule creation, maintenance, and management. Performed quality control audits

for schedules submitted to the Technology Program Office for adherence to Orica’s standard practices.

• Provided initial consultation with project requestors. Developed documentation for schedule management plans.

• Monitored project SharePoint sites, schedules, and status reports to provide warnings of serious deviations from

scheduling standards and methodology that may compromise project results.

• Served as a resource to project managers, project sponsors and team members and aided in the implementations of

standard project management processes, tools and methodology. Provided technical consulting, interfacing, analysis and

training on scheduling.

Jefferson Lab - Government Contractor

Proje c t Planner

June 2010 - October 2010

• Developed schedule and technical tracking systems for the new construction of the Technology and Engineering

Development Center ($78m). This included monthly reporting under Earned Value Management System (EVMS)

guidelines.

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• Monitored cost and schedule data. Informed management when trends indicated targets/milestones may have been in

danger of not being met.

• Assessed project management data and systems to ensure system integrity and data validity and resolved questions or

inconsistencies that emerged.

• Served as a resource to senior managers on project planning, identification and resolution of interface issues, systems

integration and conformance with design criteria.

• Maintained databases and prepared reports necessary to meet Department Of Energy requirements and Jefferson Lab

management needs.

• Conducted schedule reviews as appropriate to ensure schedule accuracy and validity.

American Systems – Government Contractor

IT Project Scheduler

Mar ch 2010-May 2010

• Developed master schedule for the United States Army Materiel Command’s Synchronized Pre-deployment and

Operational Tracker (SPOT) Program ($42m).

• Consolidated and analyzed information from the project manager to develop the overall project schedule and Work

Breakdown Structure (WBS) for tasks.

• Facilitated weekly meetings to update progress and determine priorities, capacity, and forecasts against performance

metrics.

• Provided monthly analysis and metrics for capacity, productivity and on-time delivery, and identified constraints.

• Prepared reports for the Program Manager including consolidated project schedule and summary updates on a weekly

basis.

• Worked with the team to continuously improve, operate, and maintain development of project schedules in MS Project.

SPAWAR Systems Atlantic – Government Contractor

IT Project Manager

September 2008-February 2010

• Responsible for end-to-end project management for logistics management software application development which

utilized .Net Framework. Managed requirements gathering and documentation, coding, quality assurance,

implementation, infrastructure, security tasks, and verification testing.

• Worked with Program Manager to decompose WBS elements into detailed tasks, durations, dependencies, and resources.

• Developed and updated master schedule. Tasked a team of developers, technical writers, testers, and analysts.

• Reported project status to Program Manager and Deputy Project Manager. This included monthly reporting under

Earned Value Management System (EVMS) guidelines, collecting data on the cost, schedule and technical progress of the

project.

• Created and maintained project SharePoint sites for project communications and repository for project artifacts such as

status reports, schedules, meeting minutes, changes, and issue/risk logs.

• Accountable for the accuracy and timely processing of issues, escalations and risks, monitoring and following-up on their

status, and ensuring resolution.

• Established the use & standards for Microsoft Project Server.

• Created presentations and reports on the schedule for the customer.

• Served as Development Assurance Test Team Lead (a subset of the development team used to catch defects prior to

delivery to official Verification & Validation team for certification). Facilitated daily stand-up meetings. Tracked the

performance of problem investigations incurred during testing. Gathered testing status and communicated progress

effectively to management. Coordinated code compliance reviews with the Chief Systems Engineer, Validation &

Verification Team Lead, and Customer (Marines) to prioritize defects to be corrected. Assigned testing defects to the

appropriate resource for corrective action.

Amerigroup Corporation – Managed Healthcare

Operations Project Manager II

August 2007-June 2008

• Developed project charters for assigned Performance Improvement and Six Sigma projects. Collaborated with internal

business stakeholders (customers), vendors, consultants, and senior company management to define information needs,

develop business cases and priorities, and manage service levels. Ensured projects were defined, developed, tested,

documented, and implemented according to schedule and within approved budgets.

• Managed offshore contract resources. Aided in the preparation of contractual provisions and the administration of

contract proposals.

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• Prepared reports for the Vice President, Performance Improvement which included progress schedules and summary

updates on a weekly basis. Generated schedule and budget reports for Business Owners and Steering Committee

members.

• Created and maintained project SharePoint sites for project communications and repository for project artifacts such as

status reports, schedules, meeting minutes, changes, and issue/risk logs.

Gold Key/PHR Hotels and Resorts – Hotel & Restaurant Development & Construction

Proje c t Adminis trator

August 2003-August 2007

• Developed construction schedules for multiple hotel, multi-phased timeshare, restaurant, and retail development projects

($190m).

• Provided weekly schedule and budget reports to Chief Executive Officer and Chief Financial Officer.

• Managed pre-construction marketing programs for new hotel and retail development projects.

• Deployed new web-based construction project management program to reduce redundancy, streamline processes, and

improve daily operations.

• Prepared bids and negotiated specifications and contractual provisions. Managed submittal and RFI dissemination and

approval process. Managed project close out, including securing warranties, guarantees, and acceptance of work, sub

contract and vendor close, final payment and records retention.

• Acted as communication liaison between owner, architects, engineers, bankers, contractors, city inspectors, city officials,

interior designers, advertising agency, vendors and utility companies.

• Documented and communicated construction issues, changes, and risks. Stayed in constant communication with

stakeholders until issues were resolved.

• Visited the project sites as directed by Construction Manager to assist project staff with schedule reviews, issues, vendor

installations, inspect the work for compliance with specifications, and quality check.

Old Dominion University – Purchasing & Contracts

Administrative & Program Spec ialist

February 2003-August 2003

• Developed tracking database for the department to manage contract information and ensure timely contract renewals or

new solicitations of bids.

• Led internal hands-on training to business support staff for the State’s new e-procurement system.

• Participated in the preparation of proposals, negotiation of contracts, and administration of government contracts in

accordance with University’s policies and legal requirements.

Children’s Hospital of The King’s Daughters – Clinical Research, Outcomes & Epidemiology

Proje c t Coordinator

July 2000-February 2003

• Implemented project management system which tracked study activities and timelines.

• Generated project status reports for Chief Medical Director and Eastern Virginia Medical School Executives.

• Assisted in submitting grant proposals for research studies.

• Acted as a liaison with research sites and medical school personnel, adhering to IRB requirements, developing and implementing

research protocols. Prepared submissions to the IRB, sponsor, and other regulatory bodies in a timely fashion.

• Coordinated data collection, quality control for field work, training and supervision of project staff.

• Assisted with the preparation of reports and publication submissions to specialty and pediatric journals.

CERTIFICATIONS:

− PMI-SP

− Microsoft Certified Technical Specialist, Microsoft Project 2010

AFFILIATIONS:

− Project Management Institute

COURSES & SEMINARS:

− Project Management Essentials, Skillsoft Leadership Advantage, CSC Learning

− Project Management Principles, Management Concepts

− Basic Supervision Skills, Padgett Thompson

− Beginners & Advanced Microsoft Project, New Horizon Computer Learning Center

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EDUCATION:

− Old Dominion University

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REFERENCES:

Available upon request.

Tidewater Community College

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